03 Ways to Export Excel Spreadsheets to PDF with Attachments

What is a CSV File?

An Excel spreadsheet is a digital table that can be used to organize, store, and analyze data. It is a grid of rows and columns, with each cell capable of holding text, numbers, or formulas. Excel spreadsheets are used in a variety of industries, including accounting, finance, and business management.

What is a PDF File?

PDF stands for Portable Document Format. It can be used to create and share documents that look the same regardless of the software, hardware, or operating system used to view them. PDFs can contain text, images, links, and other elements, and they can be secured with passwords to prevent unauthorized access.

What are the Reasons Behind the CSV to PDF Conversion?

There are some specific cases where users are converting CSV files to PDF file format. Because it’s necessary.
For example: if you need to print a CSV file, it will need to be converted to a PDF file first. Additionally, if you want to share a CSV file with someone who does not have a spreadsheet program, you can convert it to a PDF file and then email it to them. Overall, there are several good reasons why users might want to export Excel spreadsheet to PDF files. If you are looking for a way to make your CSV files more portable, secure, and accessible, then converting them to PDF files is a good option. Here are some differences between CSV and PDF.

Reasons	CSV File Format	PDF File Format
Portability	CSV is easily opened but prone to alteration.	PDF is secure and readable on any device.
Formatting	CSV lacks formatting, making it challenging for complex data.	PDF supports fonts, colors, and images for clarity.
Security	CSV isn’t encrypted, risking data exposure.	PDF offers encryption for sensitive information.
Accessibility	CSV is tough for the visually impaired.	PDFs can be made accessible with text-to-speech and zoom features.

03 Best Different Methods to Export Excel Spreadsheets to PDF

Method 1: Convert CSV file to PDF with Microsoft Notepad

Here are the steps on how to manually convert a CSV file to PDF using Microsoft Notepad:

1. Open Microsoft Notepad.
2. Choose Open from the File menu by clicking the menu button.
3. By selecting Open, you may browse to the CSV file you wish to convert.
4. Once more, choose Print from the File menu by clicking.
5. Select Microsoft Print to PDF from the drop-down list, then click on the Print button.
6. Enter a name for your PDF file and click on Save.

Your CSV file will now be converted to a PDF file. Also, your PDF file will be saved in the same location as your CSV file. If you want to change the formatting, like font size, etc., of the PDF file, you can do so before printing. Microsoft Notepad is a free and easy-to-use option that is available on most Windows computers. However, If you don’t have Microsoft Notepad, you can also use another method below to export Excel spreadsheet to PDF. 

Method 2: Export CSV to PDF Using Microsoft Excel

Here are the steps on how to export a CSV file to PDF using Microsoft Excel:

1. First, open Microsoft Excel on your system.
2. Next, launch Microsoft Excel and open the CSV file.
3. Go to the File menu and select Save As.
4. From the drop-down menu for Save as type, choose PDF.
5. Click on the Options button.
6. In the Options dialog box, you can choose to embed fonts, create bookmarks, and include charts and graphics.
7. Now, To close the dialog box, click the OK button.
8. At last, enter a name for your PDF file and click on the Save button.

Your CSV file will now be exported as a PDF file. If your CSV file contains a lot of data, it can be a long and time-consuming. However, if you want to automate the export CSV to PDF, you can use the CSV to vCard Converter. It can convert multiple files and folders at once. Let’s move toward a direct approach.

Method 3: Automated Solution to Save Spreadsheet as PDF

This method allows you to export Excel spreadsheets to PDF in bulk. Also, it can export multiple files and folders at a time. However, it has a user-friendly interface, so every non-technical user can use this approach easily without any effort. Let’s learn about the easy-to-use steps to start using the solution.

1. Download and Install Aryson CSV to vCard Converter.
2. Then, select CSV files/folders to browse.
3. Now, choose the PDF format from the save option and click Next.
4. Set paddword>>Destination Path and click on the Convert button.

You can download Aryson CSV to vCard software to save the spreadsheet as a PDF. The demo version will export 50 rows per item in the CSV file.

Conclusion

As we discussed above, you can export your export excel spreadsheet to PDF by using three approaches. Each method is effective for export CSV file to PDF. But manual methods have some limitations, and they also can’t convert multiple CSV files into PDF. On the other hand, the professional method is the best and most direct solution to export CSV files to PDF in bulk. However, both methods are available for free and paid with different features, so now you can choose the one that fits your needs.

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