Export Gmail Emails to PDF with Attachments- Quick Guide

Why One Needs to Download Gmail Email as a PDF?

There are multiple benefits of converting Gmail Emails into PDF format. We have mentioned some prime reasons for this conversion. Let’s see:

• Because of its compact format, you can easily share it over the internet
• Users can apply passwords to PDF files to keep them more secure and safe.
• A PDF document can be used as court evidence for some legal purposes.
• You can share a PDF Gmail message with another person on the phone.
• Gmail emails can be accessed only when the internet connection is available. On the other hand, PDF files can be accessed offline.
• Export your Gmail emails to PDF with attachments to keep a backup of your data on your system.

Methods to Export Emails from Gmail to PDF

There are various methods available to convert Gmail emails into PDF format. A user can perform this conversion by using both manual and professional techniques. We explain 3 manual methods and a professional tool to export your Gmail files to PDF. Let us discuss how these methods work and how these methods help us to perform this conversion. 

Method 1: Export Gmail Emails to PDF Using Print

1. Firstly, sign in you your Gmail account and open an email.
2. Now, press on the Three Dot(More) horizontal line in the top right corner.
3. Here, choose the “Print” option from the list.
4. At this time, select the “Save as PDF” option from the Destination.
5. After that, press the save button to save Gmail emails to a PDF file.
6. Choose a Saving location to save the PDF file on your machine and hit the Save tab.
7. Finally, you can see the exported PDF in the selected location.

Method 2: Export Gmail to PDF via Print All Option 

1. First of all, log in to your Gmail and select an email.
2. After selecting Gmail email, click on Print All.
3. Here, navigate to the Destination and choose Save as PDF.
4. Press the Save button to begin transferring Gmail to a PDF document.
5. Specify a location where you want to store the PDF file. Then, click on  Save.
6. At the end, open the destination folder and take a look at the converted file. 

Method 3: Export Emails From Gmail to PDF Using Chrome Extension

1. Launch the Chrome Web Store on your system and search for the Gmail Message Backup Extension.
2. Install and configure the Gmail Message Backup plugin in Chrome to export your Gmail to PDF.
3. Then, open the email in Gmail and select the PDF icon.
4. At the end, you can see the converted PDF document in the Download section.

Method 4: Download Gmail Email as PDF by Forwarding a Message

1. First, sign in to your Gmail account on your selected browser. 
2. Now, select emails by clicking on the checkboxes.
3. After that, right-click on the selected emails and choose the Forward as Attachment option from the list.
4. Then, a new message window pops up on your screen.
5. Now, hit the Three-Dot icon at the bottom.
6. Here, from the list, choose the “Print” option.
7. Finally, choose the “Save as PDF” option from the destination and hit the Save button.

Method 5: Export Gmail Emails to PDF via Google Takeout

This is also a method in which, with the help of Google Takeout, first download Gmail emails in MBOX file format. After that, transfer this MBOX file into Thunderbird and save the emails as a PDF. This whole method is divided into 3 parts for better understanding, so follow every part and its steps carefully.

Part 1:  Export Gmail Emails with Google Takeout.

Firstly, you have to download Gmail emails by using Google Takeout, a free tool provided by Google. Open Google Takeout on your device and follow the step-by-step process:

1. First, press on the “Deselect All” tab since you need to download only Gmail data. 
2. Choose the Mail option and click Next Step.
3. Here, choose the suitable options from Delivery Method, Frequency, and File Type & Size. 
4. After choosing the appropriate option, click on Create Export.
5. Now, Google will provide you with a download link to your Gmail.
6. Launch Gmail and press on the download link.
7. It will download your Gmail data in a ZIP file. 
8. After that, right-click on the file and click on Extract Files.
9. At this time, a folder containing an MBOX file will be created.

Part 2: Transfer MBOX File into Thunderbird

Now, you have to transfer the MBOX file, which contains Gmail emails, into Thunderbird. Follow the mentioned steps:

1. Open the Thunderbird application on your device.
2. Now, press on the grid icon (at the top right corner) and choose “Add-ons and Themes”.
3. Then, in the Add-ons Manager, look for “ImportExportTools”.
4. Afterward, hit the Add to Thunderbird tab beside ImportExportTools NG.
5. After installing the Add-ons, close and restart Thunderbird.
6. Now, right-click on the local folder located in the left panel in Thunderbird.
7. From the drop-down list, choose “ImportExportTools NG”. 
8. After that, press Import MBOX file.
9. Here, choose the “Import directly one or more MBOX files”  and click OK.
10. Now, navigate to the location where the MBOX file is saved, choose the file, and press Open. 
11. Now, your MBOX file data is transferred into Thunderbird.

Part 3: Export Gmail Emails to PDF 

Once you have transferred the MBOX file containing Gmail emails into Thunderbird, follow the below-mentioned steps to export emails to PDF:

1. Choose the email that you want to export in PDF format. You can also select multiple emails.
2. Now, right-click on the selected emails and select “Export Message As”.
3. After that, choose the PDF Format.
4. Finally, choose a location where you want to save the converted file and hit OK.

Limitations of Utilizing Manual Methods

All the above manual methods are only fruitful when you have to convert only a single email or some specific emails. So, here are some limitations of using the manual method:

• Manual techniques may be time-consuming and complicated.
• For utilizing manual methods, technical knowledge is required.
• Exporting Gmail to PDF with manual techniques may harm your crucial data.

So, to overcome the limitation of manual methods, we have a professional tool that converts Gmail emails to PDF effortlessly.

Professional Tool: How Do I Export All Gmail Emails to PDF?

In the previous section, we discussed various free manual methods to export Gmail emails to PDF one by one. Users can use these methods to export their Gmail emails to PDF for a few emails. However, if someone wants to export multiple Gmail emails to PDF manually, then it will take a lot of time and effort.

So, I would recommend a professional Gmail Backup Tool, which helps you to convert Gmail emails to PDF in bulk in just a few clicks. It is secure and 100% trustworthy software to backup sensitive Gmail mailbox data. 

Follow the steps below to download Gmail email as PDF:

1. Download and launch the Gmail Backup Tool on your device.
2. Here, fill in your Gmail email address and password and press the Sign In button.
3. Now, choose the Gmail mailboxes that you want to migrate or back up.
4. Then, choose Save in file format and select PDF from the drop-down list.
5. Utilize the built-in feature of the software as per your needs. Then, hit Next.
6. Here, specify the location for saving the converted file from the Save to Path button.
7. Finally, hit the Download button to start the process.

Benefits of Using this Software

• This software allows users to download Gmail emails, Contacts, calendars, photos, and Drive.
• Apart from PDF, it can also export Gmail emails to MBOX, and other file formats such as EML, EMLX, HTML, PST, etc
• It has a feature to free up the Gmail server Space to make more space for new emails.
• By using this tool, you can choose to migrate or backup emails without attachments.
• Using a demo version, a user can back up up to 50 emails of Gmail free of cost.

Conclusion

In this blog, we have discussed multiple manual and professional techniques to export Gmail emails to PDF. Using manual methods is easy and free of cost, but only for a few emails. On the other hand, using the automated software is an expert solution. It can convert Gmail emails into PDF in bulk without data loss. Well, we can say that it is a multitasking tool for email backup from a Gmail mailbox. Moreover, you can convert up to 50 emails at no cost.

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